Umbrella HSQE Solution
HSQE – Health, Safety, Quality and Environment
The Umbrella HSQE Solution brings together all the information that drives your business under a single umbrella. Umbrella is a set of company goals, objectives, processes, procedures and work instructions. Umbrella is more than a manual. With Umbrella, information is collected, incidents or accumulations are reported, and a dialogue about the content guiding the company’s operations is enabled.
Lead with information
With the help of Umbrella, quality, environmental, product, and occupational safety systems are managed. Information management is a keyword when describing Umbrella’s capabilities. In the Umbrella web service, the content of procedures and work instructions is created and versioned, which accelerates the findability and usability of information without separate attached files. The data sources for information management are the transfer of information from the company’s enterprise resource planning system, as well as data input or surveys made with Umbrella e-forms. From the data, important reports for your company are generated for internal management or external verifications.
CSRD Sustainable development
CSRD verification in business is tomorrow’s default. Umbrella enables real-time monitoring of sustainable operations.
The monitoring results in commonly used graphical reports on sustainability. The reports include trend monitoring of governance, financial, environmental and social aspects, which can be used for internal and external communication.
What is done with the Umbrella HSQE software?
1. Digitize the goals and tracking
Communicate the organization’s goals and objectives. Monitor the realization of goals in real-time and demonstrate compliant actions to stakeholders. Digitally handle operational risks and opportunities.
2. Strong environmental management
With Umbrella, you can gather a significant amount of information about environmental impacts and risks. By utilizing this data, you can improve your company’s environmental management. Collect environmental observations via mobile and manage environmental risks.
3. Communicate safety objectives and goals
You receive a significant amount of information to assist with safety management. Safety observations can also be reported via mobile. You can improve occupational safety by utilizing data extracted from reports. Handle safety risks of machinery, equipment, and the operational environment.
4. Self-monitoring under control
Manage obligations related to service and product standards and directives. Once the production diary entries have been made digitally in Umbrella, you receive real-time verification of product manufacturing compliance. In Umbrella, there is easily accessible and usable information on procedures and work instructions, including process descriptions.
Customer need
- We assess your HSQE needs and align Umbrella’s solutions to address them.
- Our experts actively engage and provide guidance throughout the project.
Implementation and Support
- We create the agreed-upon content for the Umbrella program on your behalf and train the main users to utilize the program.
- The project manager remains as the point of contact.
- Helpdesk answers technical questions on weekdays from 9 am to 4 pm.
New opportunities
- We monitor changes in requirements.
- We produce 2-3 new versions a year.
- We continuously and customer-orientedly develop the program.
Grow your company’s intellectual capital
Feedback
Customer, consumer, and internal feedback. Feedback is part of a company’s intellectual capital and enables the creation of a sustainable competitive advantage for the company. With customer feedback data, the company can develop existing products and/or services to be even more customer-centric. Finding new business areas is also possible through customer feedback data.
Surveys
Customer, staff, and supplier surveys. Surveys are a part of the company’s knowledge capital. The survey clearly indicates what respondents are satisfied with and what they are not. Identifying areas for improvement in terms of satisfaction is essential, but it’s equally important to know the things respondents are pleased with. Measures taken based on the responses strengthen your company’s competitive advantage.
Evaluations
Internal, supplier, safety rounds, and 5S audits and evaluations. Audits and evaluations are part of the company’s knowledge capital and operational development methods, which comprehensively examine the current state of operations and results while assessing opportunities for improvement and reporting them in writing. The evaluation covers the plan, program, audit report, and the recording and tracking measures for items that need correction.
Registers
The electronic registry database for assets managed by the company (fixed assets, i.e., machines and equipment) is part of the company’s knowledge capital. Assets that have economic significance or whose regular inspection, maintenance, or calibration are essential for operational reliability are thus important to maintain in equipment registries.
Reporting
Gathering real-time data and visually presenting it in HSQE matters arouses interest among the staff and furthers business development. How have customer complaints and internal feedback influenced continuous improvement? How are environmental performance and occupational health and safety evolving? The entirety of data-driven management functions effectively when analyzing the gathered data aids in implementing business-enhancing measures.
Meeting minutes
Write meeting minutes with Umbrella e-forms. Once you’re done, print as a PDF or send notification of the minutes’ completion for reading. Weekly/monthly minutes for staff groups are saved in a list view to be opened, and agreed tasks are visible as open/closed.
Process Diagram Tool
An user-friendly process diagram tool helps in illustrating the organization’s operational processes. From main process descriptions, one can delve into individual processes, objectives, and possible instructions.
REST-API Integrations
Integrations create connections between different parts of the service, ensuring data flow. Integration is often implemented from, for example, operation management or product management data. Data transfer is securely carried out between different systems, ensuring that there’s no data redundancy and that the same data is available in different systems.
In Umbrella, REST API interfaces and modern JavaScript embeds are used for integration implementations.
Responsiveness
The software’s responsive design adapts to the user’s device, always taking a user-friendly form. The responsive layout not only looks good and works flawlessly on a desktop computer but also when used on a tablet or smartphone. Responsiveness is crucial because a large portion of users access Umbrella on mobile devices.
Choose your way to digitalize HSQE management.
Implementation service
Needs Assessment: The salesperson assesses your readiness to approach certification and presents a proposal in the drafting service, where a digital management system based on selected standards (ISO 9001, 14001, or 45001) is established for your company.
Implementation: The HSQE expert, in collaboration with designated individuals from the organization, creates the required procedures, e-forms, and reports to verify operations according to the procedures.
Ongoing Support: The HSQE expert continues as the appointed expert and assists in utilizing the system and in periodic evaluations.
New Opportunities: We monitor changes in requirements and produce 2-3 new software versions annually.
Migration Service
Needs Assessment: The salesperson evaluates the scope of the current management system and proposes a migration service. In this service, the expert transfers procedures and work instructions to the Umbrella platform according to an agreed-upon model and trains on the creation of e-forms and reports.
Implementation: The HSQE expert transfers the system to the Umbrella Interactive platform and trains designated individuals on software usage. In collaboration with your company’s quality manager, the expert creates digital procedures, e-forms, and reports to verify operations according to the procedures.
Ongoing Support: The HSQE expert continues as the appointed specialist and assists in leveraging the system and in periodic evaluations.
New Opportunities: We monitor changes in requirements and produce 2-3 new software versions annually.
Training Service
Needs Assessment: The salesperson assesses your organization’s operational methods and responsible persons, then proposes a solution for software training.
Implementation: The HSQE expert trains designated individuals to transfer procedures and work instructions to the Umbrella online service and educates them on the creation of e-forms and reports.
Ongoing Support: The HSQE expert continues as the designated specialist and trains new individuals.
New Opportunities: We monitor changes in requirements and produce 2-3 new software versions annually.